IOT In Facilities Management: Improve Cleaning and Productivity

how to improve productivity with iot facility management

how to improve productivity with iot facility management

IOT In Facilities Management: Improve Cleaning and Productivity

In facilities management, speed, accuracy, and efficiency are essential. Staying on top of cleaning, maintenance, and daily operations can be relatively easy for smaller facilities.

The job can be done with minimal hassle with a simple checklist, a carefully crafted standard operating procedure, and a few good people. However, manually managing operations becomes increasingly tricky as facilities expand in size and complexity.

This is where the Internet of Things (IoT) comes into play. By connecting various facility components to the internet and establishing a network of interconnected devices, facility managers can remotely monitor and manage their building’s operations throughout the day.

With this advanced technology, they can efficiently oversee energy consumption, optimize resource allocation, and ensure the smooth functioning of critical systems, leading to enhanced operational efficiency and cost savings.The benefits of a connected building are numerous, including improved customer satisfaction, reduced operational costs, and increased safety.

In fact, facilities of any size can significantly benefit from implementing a well-managed IoT system. With its ability to gather data and provide insights into operational activities, facility managers can accurately identify areas that need improvement. This data makes decision-making more strategic and ensures the facility runs as efficiently and productively as possible.

Let’s look at some ways an IoT-enabled facility can improve cleaning and productivity.

two people wondering what is the internet of things


Before we dig in, it’s crucial to understand how the Internet of Things works.

The IoT is a collection of physical objects – such as sensors, cameras, and other devices – connected to the internet to transfer data.

Through this connection, these devices can collect and transmit real-time information directly from the facility or environment in which they are located.

For example, sensors can monitor and track environmental conditions such as temperature, humidity, and air quality. You may have a Nest thermostat installed in your home or an air purifier from Mila that can be remotely controlled to adjust settings.

Or perhaps you’ve recently upgraded your small appliances. Many dishwashers, washing machines, and refrigerators from leading brands like LG, GE, and Samsung are all equipped with IoT smart technology, allowing you to control, monitor, and schedule operations remotely.

The possibilities of IoT are endless, and its potential for facility management is immense.

smart facility management


Like at home, when it comes to facilities management, a range of IoT-enabled devices can help improve operations. Some of the most common smart devices used in these scenarios include:

  • Automation systems allow for automated lighting, ventilation, and HVAC control. With automation systems, facilities managers can easily adjust the temperature of their space and save energy costs.
  • Equipment monitoring systems allow facility managers to track real-time equipment performance, such as pumps, motors, and machines. Monitoring systems provide invaluable data to promote a safe and healthy environment, especially in hospitals, where equipment must always be in peak condition.
  • Security cameras can help keep a close eye on areas like entrances and exits, which is especially useful for more extensive facilities requiring additional security.
  • Smart locks allow facility managers to remotely control access points with a simple keycard or app, ensuring only authorized personnel can enter sensitive areas. It can also help managers track activity to help build more efficient systems.
  • Inventory trackers enable managers to monitor the stock levels of necessary inventory and supplies. This helps ensure that essential items are always available when needed, reducing costs associated with over-ordering or under-ordering. Instead of filling out complicated order forms, staff can quickly identify precisely what needs to be restocked.
  • Wearable technology can monitor employee health, track hours worked and overtime, and measure performance. This allows facility managers to identify discouraged or burnt-out employees and promptly provide help.
  • Proximity sensors provide better temperature control by detecting movement in certain areas and can help identify high-traffic areas.

By leveraging these smart devices, facilities managers can easily monitor the health of their facility and ensure that operations are running smoothly. These examples are just the tip of the proverbial iceberg; work with a trusted smart facilities management provider to better understand your options.

A good partner will thoroughly assess your facility and craft a custom solution and plan. Smart devices allow you to leave no stone unturned, so you want to cover all bases.

group of workers improving facility cleaning with IOT


No matter your type of facility, keeping a clean environment goes a long way to keep employee morale and customer satisfaction at an all-time high.

When your workplace is neat and tidy, you’re giving a good impression and providing a safe environment for everyone. Fortunately, with the help of smart devices, facility managers can make cleaning processes more efficient and effective.

But keeping up with the workload can be challenging if your team is spread thin. Fortunately, smart devices can help you manage your resources better and ensure every team member meets their goals.


Automated systems allow facility managers to remotely monitor and control operations, eliminating the need for manual adjustments. Automation can save energy costs by switching to low-power mode when not in use.

Automating mundane tasks for cleaning staff frees time for more important duties, boosting productivity and preventing burnout.

Real-time data from the IoT provides insights for facility managers to improve cleaning processes and track employee performance.


Smart devices help facility managers optimize energy consumption, saving money in the long run. For instance, occupancy sensors automatically turn off lights when no one is present. These sensors also adjust heating and air conditioning based on user preferences, maintaining comfort. You save energy, money, and maintenance time by reducing strain on HVAC systems.


Many facility managers are unaware of cleanliness issues until it’s too late. Relying on staff for data collection and dissemination is not foolproof. IoT offers better visibility into operations, allowing managers to detect and resolve potential issues. For instance, sensors can alert personnel if the equipment is left in the wrong area, promoting safety. IoT provides a comprehensive view, enhancing managers’ understanding of cleaning processes. Real-time data helps identify problem areas and implement solutions faster.


Smart devices aid facility managers in monitoring facility cleanliness and maintaining high-quality control standards. For instance, motion sensors and cameras in sensitive areas quickly detect unclean areas, enabling prompt action for top-notch conditions. Data from these devices also identifies training needs, allowing managers to continually address issues and enhance cleaning quality.

10 ways to implement IOT for facilities management



Facilities managers can remotely monitor the status of cleaning equipment and supplies, ensuring that these resources are always well-stocked and functioning optimally. This proactive approach minimizes downtime and allows for timely maintenance and replacements, ultimately enhancing operational efficiency and cost-effectiveness.


IoT sensors, with their advanced capabilities, are designed to monitor and track the condition of cleaning machinery seamlessly. By constantly analyzing data and detecting any signs of potential issues, these sensors play a crucial role in preventing costly breakdowns.

When maintenance is required, managers are promptly notified, ensuring timely intervention and optimizing the efficiency of cleaning operations. This saves valuable time and resources and enhances the machinery’s reliability and longevity.


Smart thermostats and lighting systems are innovative technologies that significantly optimize energy usage. By intelligently adjusting settings based on occupancy patterns and preferences, these systems help reduce utility costs while ensuring optimal comfort and convenience.

Their advanced features and automation capabilities give homeowners greater control over their energy consumption, making sustainable living effortless and cost-effective.


Internet of Things (IoT) devices, equipped with advanced sensors and algorithms, can detect room occupancy accurately. Based on this real-time information, these smart devices intelligently adjust cleaning schedules, optimizing efficiency and conserving valuable time and resources.

With their ability to automate and streamline cleaning processes, IoT devices are revolutionizing facility management and enhancing operational effectiveness.


RFID or GPS-enabled tags can be strategically employed to track the cleaning equipment’s real-time location accurately. By implementing this technology, businesses can effectively reduce the risk of loss and optimize the process of equipment retrieval, leading to improved operational efficiency and cost savings.


IoT sensors, equipped with advanced technology, can monitor and track water usage in restrooms and kitchens efficiently. By promptly detecting any leaks or irregularities, these sensors provide valuable insights to managers, enabling them to take immediate action and promote effective water conservation measures.


Smart bins, equipped with advanced sensors and IoT technology, can signal when they reach their total capacity. This innovative feature optimizes waste collection routes and significantly reduces labor and fuel costs.

These smart bins revolutionize waste management systems by leveraging real-time data and automation, ensuring efficient and sustainable practices for a cleaner and greener future.


Advanced sensor technology allows for precise air quality, humidity levels, and temperature measurement. By leveraging this data, facilities managers can create and maintain a healthy, safe, and comfortable environment for all occupants.


IoT cameras and sensors play a crucial role in enhancing security measures by diligently monitoring access to restricted areas. They provide real-time alerts to managers in case of any unauthorized entries or suspicious activities, ensuring a proactive approach to maintaining a safe and secure environment.

With their advanced capabilities, these smart devices contribute to comprehensive security systems, protecting businesses and organizations.


Smart shelves and storage systems can track cleaning supplies in real-time, automatically reordering when levels are low, preventing stockouts.

By implementing these IoT solutions, facilities managers can improve cleaning and operational efficiency, reduce costs, and provide a more comfortable and secure environment for building occupants.

best practice for smart facilities management


Before shopping for new devices for your smart facility, you must start with an assessment.

Here are some questions to ask:

  • What processes need to be automated?
  • What areas can benefit from improved visibility and monitoring?
  • How often do items need to be restocked or replaced?
  • What security measures are required to protect occupants and equipment?
  • How can energy usage be optimized for cost savings?

Once you’ve identified what needs automating, you can begin researching solutions tailored to your facility’s needs. Do your homework and compare devices from different vendors to ensure you are getting the best value for your money.

Finally, while IoT devices are beneficial, don’t forget to include human judgment. Machines are great at collecting data but can’t always be trusted for decision-making.

Facilities managers must constantly review the data from sensors and devices, assessing if things are running as they should be. This can help identify issues early on, allowing them to take corrective actions quickly and effectively. Having a partner that provides a complete end-to-end solution – from evaluation to execution and measurement – is essential for your success.

choosing the right IOT facility management provider


Choosing the right partner is essential if you’re convinced your facility could benefit from a smart solution.

Here are some criteria to consider:

  • Deep expertise in the field of facility management
  • A well-developed ecosystem of products and services
  • Comprehensive training and support system
  • Proven track record for successful implementations
  • Emphasis on customer service, not just technology.

Finding a partner who can provide comprehensive solutions that fit your specific needs is important. They should have the technical know-how to develop products tailored to your individual requirements and the operational expertise to ensure successful implementation and maintenance.

With the right partner, you can leverage the latest technology for improved performance and cost savings in your facility management operations.

Investing in smart solutions is an investment that pays

smart facility management providers


As you can see, there are many benefits to leveraging IoT solutions for facility management. Businesses can increase operational efficiency by optimizing processes and conserving valuable time and resources while providing all occupants with a safe and secure environment.

But it’s not as easy as flipping a switch (that comes later).

Reach out to our team of experts to better understand the smart capabilities that can be leveraged in your facility. From there, we’ll partner with you to develop an action plan and create the best solution for optimizing your operations.

Don’t wait any longer – start transforming your facility today!

Businesses can increase operational efficiency by optimizing processes and conserving valuable time and resources.

Share this Post